Most people are extra-overwhelmed by their lists because they are filled with vague things like “Budget” or “2019 Event.” These large projects repel us rather than motivate us to act. There’s no way you can do them all in the time given be realistic about what you can and will do.ģ. Then go down the list and decide which to-dos you will do, which you’ll decline, and which you’ll renegotiate. Capture all your commitments on one page. Use just a few “capture tools” you keep with you all the time, such as lists, apps, or email.Ģ. Note all commitments, tasks, ideas, and projects in an external place rather than keeping them in your head. Collect everything that owns your attention. Below are five productivity practices for regaining control of the to-do list in 2019.ġ. When you learn to manage your workload quickly and efficiently, you’ll not only take control of your to-do list but also avoid the weight and anxiety that comes with carrying an impossible workload. With just a few self-management practices, you can regain control of your to-do list while also reducing stress. Specifically, 44 percent say they are “really present” only half of the time and 37 percent say they are rarely or never present.īut there is a solution. When they should be focused on meaningful relationships and activities, instead they find themselves physically multitasking or mentally occupied with other tasks. Perhaps most alarming is their inability to be really present with the things and people that matter most. People report feeling stressed, worried, anxious, overwhelmed, and defeated. And without these tools, people are bound to find themselves overcommitted.Īn impossible to-do list isn’t just exhausting, it also takes a toll on our emotional health. Most people lack a system that can both capture and organize incoming tasks as well as the skills to negotiate commitments. An inability to say “no” or renegotiate commitments.Įssentially, this over-commitment epidemic is the result of poorly designed workflow management systems in a world that runs on the mantra, Do more with less. Working with those in authority who make nonnegotiable demands.ĥ. Ambiguous limits and unclear rules about which tasks to accept or reject.Ĥ. A tendency to jump in and fix problems, even when they aren’t theirs.ģ. A desire to be helpful, accommodating, and polite.Ģ. The top five reasons survey respondents attribute for their overgrown to-do lists are:ġ. While the problem is both familiar and clear, the why behind it is telling. In fact, one in three say they always have more tasks in front of them than they can actually get done, while the rest say they usually find themselves in this same predicament. Another one in five say they have reached their limit and can’t possibly commit to more.Īnd it turns out our tendency to overcommit isn’t a fluke. Our latest survey of 1,353 people reveals three out of five have agreed to accomplish more than they can actually do in the time they have available. Our research shows that when it comes to managing our time and to-do lists, we’re habitually overcommitted and extremely overwhelmed. You’ve got too much to do, and not enough time to do it.
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